Privacy Notice
Last updated: July 31, 2026
Calibra Legal Ops ("Calibra," "we," "us," or "our") provides legal operations consultancy services to law firms and related institutions. This Privacy Notice explains how we collect, use, share, and protect personal information when you visit calibralegalops.com (the "Site"), contact us, or engage us for services.
This notice applies to visitors to the Site and to individuals at prospective and current client organizations who interact with us. It does not apply to information we process on behalf of clients in the course of an engagement (for example, HR or billing data reviewed during a consulting project), which is instead governed by the terms of the applicable engagement agreement and any data processing terms agreed with that client.
1. Information We Collect
We collect information in the following ways:
Information you provide directly. When you submit a contact or consultation request form, email us, or otherwise communicate with us, we may collect your name, email address, phone number, firm or organization name, job title, and the content of your message.
Information collected automatically. Like most websites, the Site uses cookies and similar technologies (including those provided by our website host, Squarespace) to collect information such as IP address, browser type, device information, pages viewed, and referring URLs. This helps us understand how the Site is used and keep it functioning securely.
Information from third parties. We may receive limited information about you from professional networking platforms (such as LinkedIn) if you contact us through those channels, or from referrals made by mutual contacts.
We do not knowingly collect information from children, and the Site is not directed to children.
2. How We Use Your Information
We use the information we collect to:
Respond to inquiries and schedule consultations; evaluate and pursue prospective client engagements; operate, maintain, and improve the Site; send communications relevant to an inquiry or engagement (we do not send unsolicited marketing email); and meet legal, accounting, and contractual obligations.
We do not sell personal information, and we do not use it for automated decision-making that produces legal or similarly significant effects.
3. How We Share Information
We do not share personal information except in the following circumstances:
Service providers. We use third-party providers to operate the Site and our business — for example, our website hosting platform (Squarespace), email provider, and calendar or scheduling tools. These providers process information only on our behalf and under obligations of confidentiality.
Legal and safety reasons. We may disclose information where required by law, regulation, legal process, or governmental request, or to protect the rights, property, or safety of Calibra, our clients, or others.
Business transfers. If Calibra is involved in a merger, acquisition, or sale of assets, personal information may be transferred as part of that transaction, subject to this notice or a successor notice.
We do not share the confidential business information of client organizations with third parties outside of what is necessary to deliver the engagement, and always subject to the confidentiality terms of the applicable engagement agreement.
4.International Transfers
Because Calibra works with firms across multiple jurisdictions, including offshore financial centers, information we collect may be processed or stored in a country other than the one in which you are located. Where required, we take appropriate steps to ensure such transfers are subject to adequate safeguards.
5. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes described in this notice, including to maintain business records, meet legal and regulatory obligations, resolve disputes, and enforce our agreements. Retention periods vary depending on the nature of the information and our relationship with you.
6. Your Rights
Depending on where you are located, you may have rights to access, correct, delete, or restrict the use of your personal information, to object to certain processing, or to receive a copy of your information in a portable format. You may also have the right to withdraw consent where processing is based on consent, without affecting the lawfulness of processing before that withdrawal.
To exercise any of these rights, contact us using the details below. We will respond within the timeframe required by applicable law.
7. Cookies and Tracking
The Site uses cookies to support core functionality and to understand aggregate visitor activity. You can control or disable cookies through your browser settings; doing so may affect how parts of the Site function. We do not use cookies for third-party behavioral advertising.
8.Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Changes to This Notice
As Custodia works with clients across multiple jurisdictions, your information may be processed or stored outside your home country. Where this occurs, we take steps to ensure appropriate safeguards are in place.
10.Contact Us
If you have questions about this notice or wish to exercise your privacy rights, contact us at:
Calibra Legal Ops